The Preparation Phase

June – September 2015

JUNE

Pastors/parish secretaries/Stewardship Council chairs will receive a packet which contains Annual Parish Stewardship Renewal planning guide, previous year’s Time & Talent and/or Personal Apostolate/Personal Growth in Faith forms and order request form.

  • PRAY
  • Utilize Stewardship Prayers of the Faithful
  • Review last year’s renewal forms and evaluations
    • Determine what worked well during last year’s renewal and what did not
      • Do you need to revise your forms?
        • Don’t be afraid to make changes, add new ministries, group ministries by the 4 Pillars of Stewardship.
    • Use a “Ministry Guide” (booklet listing all of the ministries of your parish including ministry leaders and contact information)
    • Samples of Time & Talent forms can be found here.
    • Utilize this year’s theme The Stewardship Way of Life - "Once one chooses to become a disciple of Christ...Stewardship is not an option." graphics*
  • Determine stewardship renewal dates for inclusion on the parish calendar - engage/inform parish staff, councils, committees, volunteers & groups:
    • Tentative dates for Lay-Witness Talks
    • Ministry fair
    • Distribution of parish renewal materials to parishioners
    • The BIG reveal - September 19-20, 2015 - unveiling of the stewardship poster
    • Commitment Sunday – November 21-22, 2015
  • Designate a Stewardship Council member or members to confirm names & contact information for ministry leaders.
  • Begin preparing a list of potential parishioners for Lay-Witness Talks
    • Designate a Stewardship Council member to coordinate lay witness talks
    • Ask for names for potential Lay-Witnesses from Stewardship Councils, Pastoral Council Members, Finance Council Members, School Councils, Knights of Columbus, Altar Societies, Music Ministry Coordinator, etc.
    • Determine how many talks will be given:
      • The same person speak at all of the Masses on one weekend
      • 2 different people will speak over 2 weekends
    • Consider printing Lay-Witness “stories” in parish bulletins and/or parish and school newsletters
    • Use the diocesan suggestions for incorporating this year’s theme in the Lay-Witness Talks
  • Plan to attend one of the Renew 2015 Formation Conferences, where this year’s theme will be explained and ideas exchanged.
    • Dates: 
      • July 25 (Saturday) – 7 - 8:30 PM - Holy Name - Coffeyville
      • August 5 (Wednesday) – 7:00 - 8:30 PM - St. Patrick - Chanute
      • August 15 (Saturday) – 10:00 - 11:30 PM - Spiritual Life Center
      • August 19 (Wednesday) – 7:00 - 8:30 PM – Holy Cross - Hutchinson
  • A data management system is in place to enter the Time & Talent form information and new census information.
  • PRAY. Pray that as good stewards of God’s many blessings, we will remember the most important work of our lives is to be a disciple of Jesus.

JULY

July is the vital time to review and revise Time & Talent and Personal Apostolate forms.

  • PRAY. Pray for all parishioners that take on a leadership role, that through their stewardship of time and talent, may they find a deeper relationship with God as they serve.
  • Utilize Stewardship Prayers of the Faithful
  • Send Pastoral Council, Finance Council, School Council, Stewardship Council and other ministry leaders to the Parish Leadership Institute on Saturday, August 1st at the Spiritual Life Center. For more information click here.
  • Plan to attend one of the Renew 2015 Formation Conferences where this year’s theme will be explained and ideas exchanged. Dates can be found on the Annual Parish Stewardship Renewal Calendar and listed in June.
  • Finalize changes to all Time & Talent and Treasure forms.
    • Complete and submit the order form for Time & Talent, Treasure and Personal Apostolate forms to be printed by the Office of Stewardship:
    • Remember the deadline to return the order form to the diocese is August 3, 2015.
  • Finalize changes and/or additions to “Ministry Guide” (booklet listing all of the ministries of your parish including ministry leaders and contact information)
  • Please send any address changes, new parishioners that need to be updated on the Catholic Advance address database, especially if we provide address labels for your parish. Please send updates to This email address is being protected from spambots. You need JavaScript enabled to view it. .
  • Review potential parishioners for “Lay-Witness Talks” with Pastor
  • Finalize communication plan and annual renewal dates:
    • Communication plan: Stewardship articles via parish bulletins & parish & school newsletters, website, Facebook, etc. (articles should be included year round – during the renewal period focus on the opportunity to re-commit)
    • Teasers in the bulletin leading up to The BIG reveal on September 19-20, 2015 - unveiling of the Stewardship Poster
    • Lay-Witness Talks
    • Ministry Fair
    • Distribution of renewal materials to parishioners
    • Commitment Sunday – November 21-22, 2015
    • Distribution of lists to ministry leaders
    • Stewardship is year round. Develop a weekly/monthly communication plan for the YEAR. Stewardship articles for the parish bulletin and/or parish & school newsletters (feel free to use articles printed in the monthly Stewardship News). Don’t forget your website and Facebook pages. *
  • PRAY. Pray that we will realize that stewardship begins with the personal need of each of us to return to God a portion of our time, talent and treasure in thanksgiving for all blessings given to us by God.

* For ideas go to: www.CatholicDioceseofWichita.org/stewardship and http://catholicstewardship.com.

What is The BIG reveal? An opportunity to introduce and create “hype” around this year’s theme and poster.

AUGUST

Deadline for parishes to submit orders for renewal materials is August 3, 2015

  • PRAY. Pray that we will constantly remember all we have comes from God and as good stewards, we will use the gifts of time, talent and treasure that we have been given to us in order to build up the Kingdom of God.
  • Utilize Stewardship Prayers of the Faithful
  • Develop and finalize a plan for The BIG reveal of the annual stewardship poster event. Create “hype”.
    • Suggested date for The BIG reveal: September 19-20, 2015
    • Teasers in the bulletin leading up to The BIG reveal
    • Pastor announces at Mass:
      • The BIG reveal occurs during homily (see Homily Helps)
    • Keep poster covered until September19-20, 2015
    • Stewardship council to host coffee and donuts
  • Determine the contents of your Annual Parish Stewardship Renewal “packets”
    • Letter from the pastor
    • Prayer card
    • Time & Talent and Treasure forms
    • Personal Apostolate or Personal Growth in Faith form (will not be turned in)
    • “Ministry Guide”
    • Personalized envelope
    • Return envelope
  • Discuss methods of distribution of renewal “packets” to parishioners
    • Stewardship Council members to hand out after Mass/events
    • Deliver to parishioners homes (does not have to be all)
    • Mailed to parishioners homes
    • Combination of all the above
  • Designate a stewardship council member or members to begin writing a couple of articles on stewardship (articles should be included year round – during the renewal period focus on the opportunity to re-commit)
    • Utilize the communication plan developed in July
    • Incorporate the Annual Parish Stewardship Renewal theme:
      The Stewardship Way of Life - "Once one chooses to become a disciple of Christ... Stewardship is not an option." – coincide timing of articles with The BIG reveal on September 19-20, 2015 weekend
    • Articles about what is happening in the parish
    • Lay-witness stories
  • Begin planning for your Ministry Fair
    • Recruit Ministry Fair planning committee:
      • Logistics coordinator
      • Food coordinator
      • Volunteer coordinator
      • Communications/Publicity coordinator
      • Hospitality coordinator
      • Ministry coordinator
  • PRAY. Pray with this years’ theme: The Stewardship Way of Life - "Once one chooses to become a disciple of Christ... Stewardship is not an option."
  •  Ideas for scripture passages and a sample prayer service can be found on the Office of Stewardship website.

SEPTEMBER

IMPORTANT DATES:
September 19-20, 2015 - The BIG “reveal” – unveiling of the poster
November 21-22, 2015. This is commitment Sunday.

  • PRAY. Pray with this years’ theme: The Stewardship Way of Life -  "Once one chooses to become a disciple of Christ... Stewardship is not an option."
  • Publish stories/articles about stewardship via parish bulletins and parish and school newsletters; during the renewal period focus on the opportunity to re-commit - feel free to use articles printed in the monthly Stewardship News 
  • Contact parish ministry leaders
    • Confirm continued leadership in their ministry
    • Group meeting with all ministry leaders or visit each group
      • Provide training, communicate important dates and answer questions
      • Share this year’s theme: The Stewardship Way of Life - "Once one chooses to become a disciple of Christ... Stewardship is not an option."
  • Implement plans for The BIG reveal of the poster event. Create “hype”.
    • Suggested date for The BIG reveal: September 19-20, 2015
    • Teasers in the bulletin leading up to The BIG reveal
    • Pastor announces at Mass during homily 
    • Display posters September 19-20, 2015
  • Finalize list of parishioners for Lay-Witness Talks
    • Determine dates for talks
    • Will there be Lay-Witness “stories” in parish bulletins and/or parish and school newsletters
    • Stewardship Council designate will work with and help prepare “lay-witnesses”
    • How to Write a Lay Witness Talk
  • Proof Time & Talent and/or Personal Apostolate/Personal Growth in Faith forms (early September)
  • Finalize date and the method of distribution of renewal “packets" .  Some ideas include:
    • Stewardship council members hand out after Mass / Ministry Fair / parish events
    • Have extra non-personalized “packets” available
    • Stewardship Council deliver to parishioners homes
    • Send home with school children
    • Mail
  • Stewardship renewal poster lesson plans - The Stewardship Way of Life - "Once one chooses to become a disciple of Christ... Stewardship is not an option."
    • Determine how to distribute the Stewardship classroom posters and lesson plans
      • PSR coordinator
      • Confirmation catechists
      • CYM (Catholic Youth Ministers) and
      • Parochial school principal and teachers
    • Follow up and ask for feedback
  • Continue Ministry Fair planning
    • Continue to recruit Ministry Fair planning committee:
      • Coordinators: logistics, food, volunteer, communications/Publicity, hospitality and inistry
  • PRAY. Pray that in response for God’s many gifts; we will become “doers” of the Word and not only “hearers” of the Word.